How to Use the Windows 10 Whiteboard App

How to Use the Windows 10 Whiteboard App:

Office workers around the world have experienced considerable changes in the way they work in the last 15 or so months. almost overnight, global pandemic Forcing employers to pivot to a remote workforce. And now that some people are returning to their offices while others continue to work remotely, there is a need for new equipment to support flexible work arrangements.

Software companies are constantly introducing new and better methods collaborate remotely and in hybrid meeting situations. For example, Microsoft recently released an updated version of its Whiteboard app for Windows 10. It comes with a fresh user interface and some new features. We’ll show you how to find and install the Modern Whiteboard app and give you some tips for using it.

How to Get the New Whiteboard App

The new Whiteboard app is available through the Microsoft Store. If your organization has restricted access to the Store, talk to your IT team about gaining access to the new Whiteboard app. If you have access, go here Microsoft Store Search more in a web browser whiteboard. Then, select the Microsoft Whiteboard app and follow the instructions to install it.

Alternatively, use the Windows Search box. Choose Apps tab and search whiteboard. Choose Find Apps in the Microsoft Store, and the store will launch in its own window.

You’ll see the Microsoft Whiteboard app in the search results. Choose microsoft whiteboard, and follow the steps to install the app on your Windows 10 machine.

If you’re not already logged into your Microsoft account, at some point during this process, you’ll see a prompt to sign in with either a free Microsoft account or a Microsoft 365 Accounts.

How to Use the Whiteboard App

The first time you use the whiteboard, you’ll see how, um, White this is.

The app itself has four main sections:

  • navigation arrow. Select this to see a list of all the whiteboards you have saved.
  • The upper-right corner of the whiteboard is where you can add a collaborator, sign in and out of your Microsoft account, and access the whiteboard settings.
  • You’ll see a toolbar at the bottom of the app where you can select tools. This is also where you will find undo and redo Button.
  • Main workspace. This is the main cooperation area.

How to Invite Others to Your Whiteboard

The first thing you’ll probably want to do is invite someone to collaborate with you. Choose invite someone icon and toggle on the web sharing link to create a link for this specific whiteboard. Then you can share that link with others.

If you are using a personal Microsoft account, you can share the generated link with other personal accounts. If you are on an organizational account, you can share with other accounts in the same organization.

You Can not Use the whiteboard to collaborate with someone outside your organization. Individual Microsoft account users must use the installed app and not the browser version. Hopefully, Microsoft will make it easier to collaborate no matter what type of account you have.

Microsoft Whiteboard Tools

Traditional whiteboard tools are always available via the toolbar at the bottom of the Whiteboard app.

You can choose:

  • Pen. Write directly on the whiteboard with this tool. Customize it by choosing the color of the pen. You’ll also see a highlighter, an eraser, a ruler, and a lasso tool.
  • ruler Might be helpful, but you’ll definitely want to know how to rotate it, and it’s not immediately obvious how to do it. Select ruler, hold Alt key, and then use either the scroll wheel on your mouse or the arrow keys on your keyboard to rotate the ruler.
  • add words or a sticky pay attention. If you want to type instead of scrolling awkwardly with the Pen tool, select one of these tools. To add text directly to the board (vs. on a sticky note), click on the whiteboard and start typing.

Right-click to access buttons select all and paste. When you select the text you type, you will have access to the tool copyhandjob pastehandjob cut, and remove. text and . To adjust the text size for both sticky notesResize the box by dragging the bottom-right corner.

  • To add an image to the whiteboard, right-click on either board and select Add image button or select image menu button on the bottom toolbar.

if you choose image menu, you can choose library imagehandjob bing image, or camera.

  • Choose enter menu button on the toolbar to get multiple options. Choose note grid To insert multiple sticky notes at once. list Will start a bulleted list with options for your collaborators to like an entry in the list.

You can also insert documents like pdf more words or power point files. You will be prompted to decide whether you want to insert the entire document or selected pages.

insert template

hidden inside enter menu The toolbar contains templates—arguably the best feature of Microsoft Whiteboard. Here are some of the best templates that you can choose from.

  • brainstorming The template adds several components to the whiteboard to help you keep track of ideas. This includes brainstorming rules, an agenda, a follow-up list, and a note grid.
  • retroactive The template helps you and your team assess your recent work and plan for greater success in the future.
  • effective meeting The template gives you an agenda, a follow-up list, and a parking spot to keep track of topics to discuss later.
  • use SWOT analysis Template to chart your team’s strengths, weaknesses, opportunities and threats.
  • project planning The template helps you list your project objectives, key deliverables, stakeholders, and risks, along with those that are outside the scope of the project.
  • if you are in problem solving Mode, there is a template for that. It asks you, “What happened? Why does this happen? What should happen?” and “How can we prevent this from happening again?”
  • For Product Developers, empathy map Useful to think about the user experience.
  • Finally, try using personality builder Template for organizing data about the audience for your product or service.

not so simple, but useful

Microsoft Whiteboard isn’t the most intuitive of apps, and we encountered a few glitches while using it. Having said that, once you learn the ins and outs, you will be ready to take advantage of all its features.